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Administrative Assistant, Production Management - (UK)

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The Role

We are seeking an Administrative Assistant to support the Series Production Management team based out of London. This position will assist in the management of a very busy department, supporting the 3 Directors of Production by handling a heavy volume of calls and emails, organizing meetings and calendars, creating presentations/slides, helping coordinate production slates and providing overall support.

A successful candidate will be passionate, self-motivated, proactive, quick-thinking, flexible, able to pivot when necessary, thorough and able to juggle multiple and diverse responsibilities with a strong emphasis on organization and an unwavering attention to detail at all times. This is a fast moving position that requires someone who is a proactive and positive thinker, and able to exercise good judgment and communication, as well as dealing with different personalities. The role will be focused on supporting a team that oversees shows that are produced across the UK Scripted Series slate covering inhouse and indie produced shows which will involve a high level of liaison with external teams and third party producers.

Specific Responsibilities Include, But Are Not Limited To

  • Manage the scheduling of complex calendars
  • Coordinate domestic and international travel
  • Take and circulate notes from meetings
  • Foster clear and concise communication among all necessary parties
  • Gather, track and enter production related data among multiple internal platforms
  • Work collaboratively with admins within the wider Production Org, content teams and other functions
  • Maintain, update, champion the use of internal systems to track and manage show information within Netflix
  • Update data using Netflix tools and provide assistance in training others to use Netflix tools and understand our workflows
  • Serve as bridge between productions and internal Netflix teams to ensure both sides receive pertinent updates in a timely manner
  • Process expense reports in a timely manner
  • Any other duties as necessary to support the productions and the department.


  • Ideally, 2-3 years as a production secretary/ coordinator or an assistant supporting a Head of Department
  • Strong understanding of production workflows and experience working on productions on set or in a production office
  • Ability to handle a very active desk supporting numerous simultaneous productions
  • Ability to respond after hours for important, timely or urgent matters
  • Team player who operates in a fast paced team-oriented setting
  • Strong written and verbal communication skills and the ability to multitask in a matrix environment
  • Absolute proficiency in the Google Suite of apps (Drive, Docs, Sheets, Slides, GMail, Forms and Calendar), as well as being overall tech savvy
  • Ability to be discreet and handle confidential information
  • Understanding of how to prioritize and respond accordingly
  • Willingness to continue learning to ensure thorough understanding of current production process and equipment
  • Willingness to take educated risks and think out of the box


in UK , London city

number of positions

1 Jobs available, apply now

job type


experience years

Entry level

6 months ago
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