Team Assistant

The International Finance Corporation (IFC) a member of the World Bank Group is the largest global private sector in emerging markets. We work in more than 100 countries, using our capital, expertise, and influence to create markets and opportunities in developing countries. In fiscal year 2020, we invested $22 billion in private companies and financial institutions in developing countries, leveraging the power of the private sector to end extreme poverty and boost shared prosperity. For more information, visit www.ifc.org. The IFC has embarked on an ambitious new strategy to stimulate more investment activity, especially in Low Income Countries (LICs) and Fragile and Conflict affected States (FCS). This new strategy aims at creating our own opportunities for private investments in riskier markets by proactively working in these countries to create, deepen, and expand the markets themselves. The IFC is looking to recruit a Short-Term Temporary (STT - Team Assistant) to be based in Khartoum, Sudan. This position reports to the Country Manager for Ethiopia, Eritrea, Sudan, South Sudan and Djibouti. The Short-Term Temporary will be responsible for providing effective and efficient administrative support to the Country Manager and the Country Management Unit. This role will contribute to the effective operation and administrative coordination of the Country Manager’s office and should be ready to step up to undertake new responsibilities and challenges with enthusiasm. Duties and Accountabilities: Duties will include, but are not limited to: Provide high quality support to the Country Manager including scheduling of appointments, monitor documents for signature/approval, monitor and follow up on issues and priorities, handle incoming correspondence and internal and external queries, draft and handle routine correspondence. Provide primary assistance in the implementation of the teams work program, including some specialized support in a specific area(s) including task management, procurement, database management, information technology and editorial assistance. Identify and resolve diverse issues/problems as they arise, which often requires interpretation of existing procedures and processes and independently determining the appropriate application. Suggest ways to enhance work organization and effectiveness. Exercise quality enhancement function for project and other documents by ensuring adherence to departmental, and institutional guidelines. Serve as an information resource on status of projects/products and draft a variety of standard project-related correspondence. Act as back-up to other ACS colleagues in the office in their absence or during a busy period. Undertake ad hoc duties that may be assigned by the Country Manager. Work will involve frequent interaction with the following: Internal contacts: Other IFC VP units, World Bank as well as staff in all locations, locally and internationally. External contacts: Government Officials, Consultants, External Organizations, and other Service providers Selection Criteria: Bachelor’s degree with at 3 – 5 years’ relevant work experience in a large multinational organization. Proficiency in office productivity tools (including MS Office, Excel, PowerPoint, Word, Outlook). High degree of judgment and tact in handling, processing and communicating matters of a sensitive and confidential nature. High degree of motivation, initiative, flexibility and reliability. Outstanding interpersonal skills to interact effectively with a range of contacts internally and externally and deal effectively with diverse situations which require good judgment, tact and diplomacy. Proven ability to work effectively in a team-orientated, multi-cultural environment, and function as an effective team member in various groups. Strong written and verbal communication skills to prepare draft communications and ensure quality of written outputs. Ability to produce high quality work under pressure. Effective time management and organizational skills. Excellent communication skills in English and Arabic, both in written and oral.